SideQuest reads inbound customer POs from your Gmail, matches every line against your QuickBooks catalog, flags pricing mismatches, and gives you a one-click draft Estimate. Your data never leaves your Mac.
Each PO arrives as a PDF, scan, or handwritten fax. Someone copies every line into a Sales Order or Estimate, double-checks the catalog, applies the right contract price, and finally hits save. At 50 POs a day, that is a full headcount of copy-paste work.
Per AR clerk, fully loaded. Multiply by 200 to 1,000 POs a month and the bill runs $30K to $300K a year in pure data entry.
Wrong SKU, wrong quantity, wrong price. Each error becomes a chargeback, a returned shipment, or a customer service call.
EDI providers and AP automation suites require 6 to 12 week implementations and IT teams. Out of reach for the mid-market distributor.
Setup takes 30 minutes the first time, walked through live on a call with us. After that, SideQuest watches your inbox and queues drafts for review.
One Terminal command. The installer creates an isolated Python environment, no IT or admin password needed.
Two one-time OAuth sign-ins. Tokens stay on your Mac. Never on our servers.
The watcher polls every 60 seconds. New POs get parsed, matched, and queued for review.
Open the draft Estimate on a local web page. Edit anything. Click Submit. It writes to QuickBooks Online immediately.
Generic AP automation doesn't understand a 1/2-inch NPT brass elbow. SideQuest does, because it's built for the workflow you have, not the workflow you wish you had.
Typed POs, scanned PDFs, handwritten faxes. The connector handles all three with around 95% accuracy on legible scans.
Five-step match cascade: exact SKU, customer cross-reference, description fuzzy, hybrid score, then human review. Catches misspellings and abbreviations.
Every line compared against your QBO catalog price. PO-higher, PO-lower, or missing-price flagged before the Estimate goes out.
Your PO content, your QuickBooks catalog, your customer list — all stay on your computer. We see only counters.
Every Estimate goes to a local review page first. You edit, you confirm, you click Submit. Nothing automatic without your sign-off.
The core product runs without any AI. Handwriting recognition is the only AI-touching feature and it's opt-in, costs under a dollar a month.
Tiers differ only in monthly PO volume. The free tier processes 20 POs per month with no credit card required.
A Starter plan pays for itself if you save one hour a week of AR time. See the full pricing page →
The SideQuest connector runs on your computer. Your purchase orders, your QuickBooks catalog, your customer list, and your pricing never reach our servers. We are the only PO automation tool you can install with no compliance review.
No. The setup is one Terminal command and two browser sign-ins. The first call is free and we walk you through it live in 30 minutes.
No. The core product runs as plain software on your Mac. Handwriting recognition is the only AI-touching feature, it's optional, and it costs about $0.20 per month if you use it.
Currently QuickBooks Online only. A Desktop bridge is on the roadmap. If you need it now, email us and we will move your account to the front of the queue.
Yes. One license covers your whole company. Three setup patterns work today: shared inbox with one operator Mac, multi-clerk with multi-Mac, or one Mac serving the review UI to your office LAN.
Soft warning at 80%, grace window at 100%, and a polite block at 125%. You will never get cut off mid-batch. Upgrade with one email reply.
Yes. Cancel by email anytime, no contracts. The first 30 days of any paid plan are refundable, no questions asked.
Free tier processes 20 POs per month. No credit card. No demo deck. We review every signup personally and reply within one business day.
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